The
Seamless Systems Suite
Stop calling chaos ‘entrepreneurial energy’. You’re brilliant, but your business backbone? Held together with sticky notes and blind optimism. Welcome to the Seamless Systems Suite, where I’ll pull you out of firefighting mode and into calm, clarity, and systems that actually work.
I’m Ready for ClaritY
(and a spa day)
Let's be honest, RIGHT NOW your business feels like a 24/7 emergency hotline.
- You’re in reactive mode, ping-ponging between Slack, inbox, and a to-do list longer than War and Peace.
- The team’s dropping balls and blowing up your comms channels with the same old questions.
- Clients are side-eyeing missed deadlines and cashflow’s wobbling.
- Your genius ideas are stuck in limbo because execution is basically chaos
- Oh, and your ‘tech stack’? More like a junk drawer of apps that don’t talk to each other.
You’re spinning plates, drowning in admin, and secretly wondering how long you can keep this up before you fully lose your sh*t. Your business is running you instead of the other way around.
Without streamlined systems and clear roles, you're stuck in a cycle of stress, with no time to lead, grow, or live.
Convinced? Thought so. Let’s GO!
Now, imagine this instead…
You wake up to a business that feels almost self-managing. The team knows what to do, automations handle the boring admin, and clients rave about the experience.
✓ You have clarity on what’s happening in your business - priorities, owners, and timelines - all visible in one place.
✓ Your team is humming: tight handovers, clear comms, more autonomy over their workday and fewer meetings.
✓ Your clients are delighted with a seamless onboarding and predictable outcomes.
✓ You actually have headspace for creativity, strategy, and maybe even a cheeky midweek spa day (I mean, this is why you wanted your own business right - for the freedom?).
✓ Your marketing is running consistently and on schedule - you even have next month’s planned and part created.
This isn’t just about getting organised and colour-coordinated to-do lists. It’s about reclaiming your time, energy, and actual authority.
Let’s Make This Your Reality
The Solution: The Seamless Systems Suite
You’re a visionary. A CEO. And you are so done with crossed fingers, and caffeine fueling your ops. You want a business backbone that scales without all the trail and errors, and figuring sh*t out for yourself.
This is where I come in.
I’ll audit, rebuild, and streamline your operations, from client onboarding to marketing to team rhythms, weaving in practical AI where it actually helps (not just looks shiny), leaving you with a business built to last.
Most people can set up some simple workflows, but few can build an operating system that fits your brand, business model, and team like a tailored YSL suit. With my marketing background, OBM experience, and knack for seeing the big picture, I bridge the gap between “getting stuff done” and “growing the business”.
book the damn call
Trio That Gets Sh*t Done
the
This isn’t just an operations package; it’s a custom operating system built for your business, delivered with the precision of a stylist, the vision of a designer, and the polish of an editor. Here’s how that plays out:
Refinement (aka The Editor)
Every detail tightened, every process polished.
We’ll create a searchable SOP library that actually gets used, refine automations, embed rhythms, and roll out training so your team actually adopts the systems (instead of reverting to old habits). Functional is fine. But flawless is the vibe.
Audit & Analysis (aka The Analyst/Stylist)
We start with a cool-headed audit, cutting, keeping, and upgrading what matters. Strategic decluttering meets cold, clean logic. No fluff, no guesswork, just a clear picture of what’s working and what’s holding you back.
Implementation (aka The Designer)
This is where tailored infrastructure starts to feel as good as it looks.
With precision and flair, I’ll build your CEO Cockpit, your project & delivery systems, and a client journey that feels seamless end to end. Automations and AI save you hours, while your team ops suite empowers them to run like a well-oiled machine.
“
Hayley is extremely collaborative, thoughtful, and always quick to offer innovative solutions that go above and beyond. If you’re looking for someone who can bring systems to your business in a way that’s fun and creative as well as efficient, hire Hayley immediately!”
Vicki Wallis,
Fractional CMO + Growth Consultant
fix my ops (before i lose it)
Hayley was there for me when in need as I just couldn’t think outside of the box and write what was needed and necessary!"
Sarah Jane Thompson,
Entrepreneur
Super efficient, understood immediately what we do, adjust herself to our "voice" delivers fast and professional plus gives more that expected, I highly recommend her work."
Jessica Meza,
Entrepreneur/Hotel Owner
WHY ME
Because some of us are wired this way. While you’re out there being the visionary, I’m the type-A weirdo who gets genuine joy from a system that clicks. I don’t hand you a sad PDF of ‘recommendations’ and disappear. I build, implement, train, and make damn sure it sticks.
You get:
Ops with a marketer’s brain → systems that fuel sales, retention, and momentum.
COO energy, zero corporate → strategy + decision-making without the stuffy boardroom.
Human-first, AI-smart → automations that actually help, not overwhelm.
Change that sticks → because my inner control freak won’t let it gather dust.
the PROCESS
Because Rome — and your ops — weren’t built in a day, this is a minimum three-month build. Month four depends on how spicy your chaos is, then we can roll into maintenance mode to keep everything humming.
✓ SOP library completed, hiring flows set
✓ Automations refined + performance rhythms embedded
✓ Final change wrap + ownership plan delivered
MONTH THREE:
Scale & Stabilise (Editor)
✓ CEO Cockpit goes live
✓ Client journey rebuilt + team cadences launched
✓ AI playbook + automations switched on
✓ Training + adoption support
MONTH TWO:
Build & Rollout (Designer)
MONTH ONE:
Discover & Design (Analyst/Stylist)
✓ Time-tracking + team interviews (if relevant)Systems blueprint + 90-day roadmap with KPIs
✓ Quick wins shipped in week
1–2
THIS IS A GREAT FIT FOR:
- You’re an established business already generating consistent revenue.
- You’re ready to stop hoping things will magically get done and invest in systems that actually scale.
- You’re tired of juggling client fires, forgotten tasks, and endless admin, and want to enjoy being the boss (doing high-level tasks that move the business forward).
- You’re open to adopting new workflows and automations (without crying into your latte).
- You’re either building a team or adding to one.
- You’re comfortable with new automations and tools, but not interested in wasting hours figuring them out.
Let's address the elephant in the room...
- Month 1: audit + design.
- Month 2: core build.
- Month 3: scale + stabilise.
Then optional 5-hour maintenance retainer. If your systems and processes are, for lack of a better and politer term, a shitshow, then the core build will obviously take longer!
And yes, by creating fewer steps, automating admin, and identifying visible problems and priorities, you will save time! Trust me, the hours add up quickly.
What's the minimum commitment and will it actually save me time?
I'M TOO BUSY & CAN FIGURE IT OUT
HOW MUCH WILL THIS COST ME?
WILL THIS WORK FOR MY BUSINESS?
ADDITIONAL/NEW TECH
MINIMUM COMMITMENT
But don't worry, I'm not the type to recommend the most expensive sh*t just because. Your tech suite needs to work for you, your team, your business AND your budget.
What tools do I need?
I'M TOO BUSY & CAN FIGURE IT OUT
HOW MUCH WILL THIS COST ME?
WILL THIS WORK FOR MY BUSINESS?
ADDITIONAL/NEW TECH
MINIMUM COMMITMENT
The fundamentals of operations are universal: people, processes, and tools that don’t make you ugly cry in a toilet stall.
I’ll tailor everything to fit your business, so whether you’re coaching, consulting, or running a boutique agency, it’ll feel like it was built for you (because it was).
Will this work for my business/industry?
I'M TOO BUSY & CAN FIGURE IT OUT
HOW MUCH WILL THIS COST ME?
WILL THIS WORK FOR MY BUSINESS?
ADDITIONAL/NEW TECH
MINIMUM COMMITMENT
The question isn’t “Is this expensive?”, it’s “What does chaos cost?”. Think about the lost clients, slow delivery, founder burnout, and team inefficiency. The Suite focuses on ROI you can feel weekly - hours back, smoother sales and delivery, and fewer mistakes.
If you’re spending hours each week doing admin, that’s time you’re not using to grow your business. It’s an investment in your sanity, and trust me, you can’t afford not to fix this.
How much will this cost me?
I'M TOO BUSY & CAN FIGURE IT OUT
HOW MUCH WILL THIS COST ME?
WILL THIS WORK FOR MY BUSINESS?
ADDITIONAL/NEW TECH
MINIMUM COMMITMENT
HOW MUCH WILL THIS COST ME?
WILL THIS WORK FOR MY BUSINESS?
ADDITIONAL/NEW TECH
MINIMUM COMMITMENT
My expertise ensures everything is tailored to your business, leaving no gaps. Plus, the time you’d spend figuring this out on your own could be better spent growing your business. How much faster could you see results with expert guidance and done-for-you implementation?
I'm too busy to dedicate time to this and can probably figure it out myself.
Your business shouldn’t feel like a 24/7 emergency hotline. It’s time to stop surviving and start leading.
Fix My Ops Before I Lose It
Let’s make your inbox a better place.
Sign up for bite-sized ops insights, workflow hacks, and strategic shortcuts that actually save you time (and your last nerve).
No BS. No busywork. Just workflow fixes, ops gold, and the occasional “omg same” rant from me to you.
FOLLOW ALONG @IAMHAYLEYROGUE — FOLLOW ALONG @IAMHAYLEYROGUE — FOLLOW ALONG @IAMHAYLEYROGUE — FOLLOW ALONG @IAMHAYLEYROGUE — FOLLOW ALONG @IAMHAYLEYROGUE